The Claypole Church of England Primary School

Strive for Excellence, Promote Harmony and Value Achievement

Some school places available - for school tours or more information, please ring 01636 626 268

The Claypole Church of England Primary School

Strive for Excellence, Promote Harmony and Value Achievement

Data Protection - Privacy Notice

PRIVACY NOTICE FOR PUPILS: Privacy Notice - Data Protection Act 1998


We at Claypole Church of England Primary School are a Data Controller for the purposes of the Data Protection Act 1998. We collect information from you, and may receive information about you from your previous school. We hold this personal data and use it to:

  • support teaching and learning;
  • monitor and report progress;
  • provide appropriate pastoral care, and
  • assess how well your school is doing.


This information includes your contact details, national curriculum assessment results, attendance information, and personal characteristics such as your ethnic group, any special educational needs and relevant medical information. Information will be shared with the LA in order to arrange funding for the placements of Pupils/Children


We will not give information about you to anyone outside the school without your consent unless the law and our rules allow us to.


We are required by law to pass some information about you to the Local Authority (LA), and to the Department for Education (DfE).


If you want to see a copy of the information about you that we hold and/or share, please contact the school.

DfE may also share pupil level personal data that we supply to them, with third parties. This will only take place where legislation allows it to do so and it is in compliance with the Data Protection Act 1998.

Decisions on whether DfE releases this personal data to third parties are subject to a robust approval process and are based on a detailed assessment of who is requesting the data, the purpose for which it is required, the level and sensitivity of data requested and the arrangements in place to store and handle the data. To be granted access to pupil level data, requestors must comply with strict terms and conditions covering the confidentiality and handling of data, security arrangements and retention and use of the data.


For more information on how this sharing process works, please visit:


If you require more information about how the LA and/or DfE store and use your information, please go to the following websites:


For information on which third party organisations (and for which project) pupil level data has been provided to, please visit:

This data is used by Lincolnshire County Council to maintain a record of young people in Lincolnshire. This is used to keep track of young people to ensure they are offered appropriate support to remain in education, employment or training once they have left statutory education. Lincolnshire County Council also has a statutory duty to routinely report this data to the Department for Education.


If you are unable to access these websites we can send you a copy of this information. Please contact the LA or the DfE as follows:


Information Governance

Lincolnshire County Council




Telephone: 01522 554011


Or visit our website:


Public Communications Unit

Department for Education

Sanctuary Buildings

Great Smith Street





tel: 0370 000 2288



If you require general information about the Data Protection Act, information is available on the Information Commissioner's web site:

  • The Claypole Church of England Primary School, School
  • Lane, Claypole, Newark, Nottinghamshire, NG23 5BQ
  • Email:
  • Phone: 01636 626268